Who processes your information?
British Society of Flavourists (BSF) is the data controller of the personal information you provide to us. This means the BSF Council members determine the purposes for which, and the manner in which, any personal data relating to trainees and newsletter subscribers is to be processed. The Membership Secretary acts as a representative for the BSF with regard to its data controller responsibilities; in this capacity the incumbent may be contacted at
Your data will be not be outsourced to any third party processor.
The Membership Secretary is the data protection officer. The incumbent's role is to oversee and monitor the Society's data protection procedures, and to ensure they are compliant with the GDPR. The data protection officer can be contacted on
Why do we collect and use your information?
The BSF receives members' personal data via the Membership Application Form. We collect and use personal data in accordance with the GDPR and UK law, for the purposes of:
- Building and maintaining the record of membership
- To support provision of member services (e.g. to authenticate users for on-line resources access)
- To assess the quality of our service
We do not store data for any person other than members or prospective members. Information provided via the website Contact page is only used to automatically generate an email to enquiries.bsf.org.uk and is not used for any other purpose than relaying the contact information, stored in a database, or shared with any third-party.
Which data is collected?
The categories of personal information that BSF collects, holds and shares include the following:
- Personal contact information – e.g. names and addresses
- Information provided by prospective applicant to demonstrate membership eligibility (age, qualifications, industrial experience etc)
When collecting data, BSF will provide you with specific and explicit information with regards to the reasons the data is being collected and how the data will be used.
How long is your data stored for?
In accordance with the GDPR, BSF does not store personal data indefinitely; data is only stored for as long as is necessary to complete the task for which it was originally collected.
Will my information be shared?
BSF normally has no need to share personal data with any third party and will not do so. An exception to this is the sharing of address information with printer/mailing organisations for the purpose of sending documents by post where required by the BSF constitution. Should any further need arise, express personal consent will be requested from you at the point of data collection.
What are your rights?
Members have the following rights in relation to the processing of their personal data.
You have the right to:
- Be informed about how BSF uses your personal data
- Request access to the personal data that BSF holds
- Request that your personal data is amended if it is inaccurate or incomplete
- Request that your personal data is erased where there is no compelling reason for its continued processing
- Request that the processing of your data is restricted
- Object to your personal data being processed
Where the processing of your data is based on your consent, you have the right to withdraw this consent at any time.
If you have a concern about the way BSF is collecting or using your personal data, you can raise this concern with the Information Commissioner’s Office (ICO). The ICO can be contacted on 0303 123 1113, Monday-Friday 9am-5pm.